Inventory — track every roll, every drop of ink, every shop supply

Who it's for

Production staff live in Inventory — they record what material a job pulls, watch roll levels, and log printer ink. The owner or manager uses it to see total stock value, spot low-stock and reorder alerts, and review usage trends and burn rate. Installers glance at material availability indicators on the job board so they know a job is "ready" before they start. Anyone scheduling work benefits from knowing whether the vinyl and laminate are on hand.

Where it fits

Inventory plugs into the production and install stages of a job. When a job is approved or scheduled, Wraptor checks whether you have enough material; when it goes into production, material is deducted; after the install, you can reconcile against what was actually used. See workflow-map.md and personas.md.

Overview

Inventory is where you keep your shop's physical stock: print/wrap material (vinyl, laminate, specialty films), printer ink, and general supplies (tape, squeegees, cleaners, tools, and anything else). Each material item tracks how much is on hand, its cost, a minimum-stock reorder threshold, an optional reorder link to your supplier, and roll dimensions where relevant.

The real power is the link to jobs. Wraptor can estimate how much material a job needs from the vehicle's square footage and the wrap type (with a built-in waste allowance), tell you on the job board whether you're ready / low / insufficient, deduct material when the job goes into production, and let you reconcile to the actual amount used once the job is done — automatically giving back or pulling extra stock to match reality.

On top of all that, Inventory gives you analytics: total stock value, stock-health counts, top-used materials, weekly usage trends, and a per-item burn rate that estimates how many days until you need to reorder.

Inventory (/inventory) Reach it from the top navigation under Production → Inventory, or from the mobile navigation. The screen has three tabs:

Material — your rolls of vinyl, laminate, and specialty film, grouped by color family. Each roll shows its brand, product, color, width, current quantity, and a stock-level bar. Filter by brand, by roll width, or to show only low-stock rolls.
Ink — your printers (and plotters/laminators) with their ink channels. Each channel shows its color and most recent level reading. A badge on the tab counts low-ink alerts. You can log new ink levels and view a 30-day history per printer.
Supplies — everything that isn't a roll or ink: tapes, tools, cleaners, etc. Shows quantity on hand, cost, value, and low-stock flags, with reorder links.

Each tab shows summary stats at the top (item/roll counts, low-stock counts, total value).

Item detail (/inventory/[id]) Click into any material or supply item to open its detail page. It shows:

Quantity on hand, all-time used, cost per unit, and total value.
A stock analysis card with average daily usage, days-until-reorder estimate, and a weekly usage chart.
Product details (brand, product, color, finish, roll width/length, reorder link).
Stock settings (current stock, minimum stock, unit cost, notes).
A usage history table — every deduction, the job it was tied to, quantity, cost, and notes.
Buttons to Edit, Adjust Stock, Reorder (if low and a link is set), and delete.

On the job board and in a job Material availability shows up outside the Inventory screen too:

Job cards on the board show a ready / low / insufficient material indicator for pre-production stages.
Inside a job, a materials panel lets you plan material, confirm/deduct it, and reconcile actual usage after the install.

Capabilities

Material items (rolls and supplies)

Add a new item with SKU, brand, product name, category, color, finish, roll width/length, quantity on hand, unit, cost per unit, sell price per unit, minimum-stock threshold, reorder link, and notes.
Edit any of those fields.
Adjust stock by a positive or negative amount with an optional reason (Wraptor blocks adjustments that would push stock below zero).
Delete an item (it's archived/hidden, not destroyed, so its usage history is preserved).
Inline on a roll card: quickly record usage against a job (or do a quick stock deduction with no job link).
Sort and filter the material view by brand, roll width, or low-stock only.
Search items by SKU, brand, product name, or color.

Categories

Items are grouped into categories (vinyl, laminate, specialty, supplies by default). You can add custom categories.
You can't delete a default category, and you can't delete any category that still has items in it.

Recording and managing usage

Record how much material a job used; this decrements the item's quantity in one atomic step (Wraptor blocks it if there isn't enough stock).
From inside a job, plan material first, then confirm/deduct it when production starts.
Reconcile a job to the actual square footage used — Wraptor proportionally gives stock back if you used less, or pulls extra if you used more.
Replenish (undo a deduction) if a job moves back out of production.
Delete a usage record to add its quantity back to stock.

Material availability check

Wraptor estimates a job's material need from the vehicle's square footage and wrap type, plus a built-in waste allowance, and compares it to your vinyl and laminate on hand.
The result is shown as ready, low (within ~20% of running out), insufficient (not enough), or unknown (when the vehicle has no square-footage data).

Ink tracking

Add printers, plotters, and laminators.
Add ink channels (color name, color swatch, optional reorder link) to a printer.
Log current ink levels (0–100%) for each channel; readings are timestamped.
See low-ink alerts: channels at 25% or below are flagged, and 10% or below is treated as critical.
View a 30-day ink-level history per printer.

Analytics

Total item count and total stock value.
Stock-health buckets: healthy, adequate, low, and critical.
Cost of material used in the last 30 days.
Weekly usage trends (quantity and cost).
Top-used materials.
Per-item burn rate and a days-until-reorder estimate.

Step-by-step tasks

Add a roll of vinyl to inventory
1. Open Inventory and stay on the Material tab.
2. Click Add (the new-item button).
3. Fill in SKU, brand, product name, and choose the vinyl category. Add color, finish, roll width and length.
4. Enter the quantity on hand (in square feet), the unit cost, and a minimum-stock threshold for reorder alerts. Paste your supplier's reorder link if you have one.
5. Save. The roll appears in its color-family group with a stock-level bar.
Check whether a job has enough material
1. Open the Jobs board. Look at the material indicator on the job's card (ready / low / insufficient).
2. For detail, open the job and go to its materials panel. Wraptor shows the required square footage (including waste allowance), what's already been used, and what's remaining versus your vinyl and laminate on hand.
3. If it shows unknown, the vehicle is missing square-footage data — add it on the vehicle record.
Deduct material when a job goes into production
1. Open the job's materials panel.
2. Plan the material you'll use (the panel can pre-fill the estimate).
3. When production starts, confirm/deduct the planned material. Wraptor decrements your stock and records the usage against the job.
4. If the job is moved back out of production, use replenish to put the stock back.
Reconcile to actual usage after an install
1. After the wrap is installed, open the job's materials panel.
2. Enter the actual square footage used and an optional note.
3. Wraptor compares it to what was deducted and adjusts stock proportionally — giving back what you didn't use or pulling the extra you did. (You must have deducted material first.)
Log printer ink levels
1. Open Inventory and switch to the Ink tab.
2. Find the printer and read its channels.
3. Enter the current level (0–100%) for each color channel and save.
4. Channels at or below 25% show up as low-ink alerts; 10% or below is critical. Use the reorder link to restock.
Spot and reorder low stock
1. On the Material or Supplies tab, toggle Low Stock to see only items at or below their minimum.
2. Open an item to see its burn rate and days-until-reorder estimate.
3. Click Reorder to open your supplier's link in a new tab.

Settings & permissions

Who can see and use Inventory

Inventory is available to roles that have the Inventory permission. By default that's the Manager and Production roles. The Designer and Installer roles do not have inventory access by default, so they won't reach the Inventory screen unless you add the permission to their role in Settings → Team. (The same permission also covers the Equipment screen.)

Plan availability

Inventory tracking is included on every paid plan (Solo, Starter, Pro, Business, and Franchise). It is turned off for the Free Claim tier.

Material tracking on the job board

The ready/low/insufficient indicators and the automatic check/deduct/reconcile behavior on stage changes are tied to your shop's material-tracking setting and to which workflow stages you've flagged for material actions. If you don't see availability indicators, material tracking may be off or your stages aren't configured for it.

Tips & common pitfalls

Stock can't go negative. Both adjustments and usage are blocked if they'd drop an item below zero. If a deduction fails for "insufficient inventory," add stock first.
"Unknown" availability means missing vehicle data. The material check needs the vehicle's full-wrap (and three-quarter) square footage. Fill those in on the vehicle to get a real ready/low/insufficient reading.
Waste is built in. The required amount includes a standard waste allowance, so the number Wraptor asks you to deduct is a bit higher than the raw wrap area — that's expected.
Reconcile only after you deduct. Reconciliation works against material that's already been deducted for the job. If nothing was deducted, reconcile will tell you to deduct first.
Deleting an item keeps its history. Items are archived rather than truly deleted, so past usage and analytics stay intact. Deleting a usage record, however, returns that quantity to stock.
Material vs. supplies vs. ink are split by tab. Vinyl, laminate, and specialty live on the Material tab; everything else is on Supplies; printers and ink are on Ink. If an item isn't where you expect, check its category.
Sell price falls back to cost. If you leave the per-unit sell price at zero, Wraptor falls back to a default markup over cost when material is billed on a quote.

Jobs — the material indicator on job cards and the per-job materials panel come from Inventory.
Vehicles — vehicle square footage drives the material-availability estimate.
Quotes — material items can be added as quote line items, billed at their sell price.
Equipment — printers tracked here for ink also appear in the Equipment maintenance hub.
Colors — your color library is separate from physical vinyl stock, but they go hand in hand.
Reports — broader business reporting complements Inventory's built-in analytics.
Workflow map — where material checks and deductions happen in the job lifecycle.
Personas — who works in Inventory.