Equipment — your machines, tools, and maintenance schedule in one place

Who it's for

Production staff and the owner or manager use the Equipment hub to keep a register of every machine (printers, plotters, laminators) and hand tool in the shop, track each item's condition, and stay on top of preventive maintenance. When a recurring task like "clean the printer heads" or "replace squeegee felt" comes due, it shows up here — and overdue tasks also surface in your Daily Ops so they don't get missed.

Where it fits

Equipment supports the production side of the shop. It isn't a stage in the job workflow, but healthy, maintained machines are what keep jobs flowing. Overdue maintenance flows into Daily Ops. See workflow-map.md and personas.md.

Overview

The Equipment hub is a simple register with three tabs:

• Machines — your printers, plotters, and laminators. Printers you set up for ink tracking appear here too, alongside their ink channels and latest levels.
• Tools — hand tools and shop equipment, each with a category, quantity, and a condition rating.
• Maintenance — recurring maintenance tasks tied to a machine or tool, each with an interval (in days) and a next-due date, plus a running log of completed maintenance.

The whole point is preventive care: define a task once with an interval, mark it done when you do it, and Wraptor automatically reschedules the next due date and writes a log entry. Anything that slips past its due date is flagged as overdue.

Screens & navigation

Equipment hub (/equipment) On mobile, you'll find Equipment in the bottom navigation. The hub opens on the Machines tab by default. (On desktop, reach it by going to the equipment page directly.)

• Machines tab — lists each machine with its name, model, and type. Printers with ink channels show their color channels and most recent ink level. Add, edit, or remove machines.
• Tools tab — lists each tool with its category, quantity, and condition. Add, edit, or remove tools.
• Maintenance tab — two parts: a list of maintenance schedules (each tied to a machine or tool, with a task name, interval in days, last-completed date, and next-due date) and a maintenance log of completed tasks. Create schedules, mark them complete, and delete them here.

Capabilities

Machines

• View all active machines for the shop (printers, plotters, laminators).
• See printers' ink channels and latest ink level inline.
• Add a machine (name, model, type).
• Edit or remove a machine (removing hides it but keeps its history).

Tools

• View all active tools.
• Add a tool with a name, category, quantity, and condition (e.g., good).
• Edit a tool's details or quantity.
• Remove a tool (hidden, not destroyed).

Maintenance schedules

• Create a recurring maintenance task and attach it to a machine or a tool.
• Set the interval in days; Wraptor sets the first due date that many days out.
• Mark a schedule complete — this stamps the last-completed date, automatically pushes the next-due date forward by the interval, and adds an entry to the maintenance log (with optional "performed by" and notes).
• Delete a schedule.

Maintenance log

• See a history of completed maintenance, most recent first, showing the task, the machine or tool, who performed it, and any notes.

Overdue tracking

• Any schedule whose next-due date has passed is overdue. Overdue maintenance also appears in your Daily Ops so the team sees it during the daily routine.

Step-by-step tasks

1. Add a machine

   1. Open Equipment and stay on the Machines tab.
   2. Click to add a machine.
   3. Enter its name, model, and type (printer, plotter, or laminator).
   4. Save. The machine appears in the list. (If it's a printer you want to track ink for, set up its ink channels from the Inventory Ink tab.)

2. Add a tool

   1. Open Equipment and switch to the Tools tab.
   2. Click to add a tool.
   3. Enter a name, choose a category, set the quantity, and pick a condition.
   4. Save.

3. Set up a recurring maintenance task

   1. Open the Maintenance tab.
   2. Create a new schedule.
   3. Pick the machine or tool it applies to, name the task (e.g., "Print head cleaning"), and set the interval in days.
   4. Save. Wraptor sets the next-due date that many days from today.

4. Mark maintenance done

   1. On the Maintenance tab, find the schedule that's due.
   2. Mark it complete, optionally noting who did it and any notes.
   3. Wraptor records the completion in the log and reschedules the next due date automatically.

5. Catch up on overdue maintenance

   1. Overdue tasks are flagged on the Maintenance tab and also show in Daily Ops.
   2. Complete each overdue task to clear it and reset its schedule.

Settings & permissions

Who can see and use Equipment

Equipment uses the same permission as Inventory — it doesn't have a separate permission of its own. The Inventory permission is held by the Manager and Production roles by default; Designer and Installer don't have it, so they won't reach the equipment page (and won't see the mobile link). To give another role access, add the Inventory permission to it in Settings → Team.

Plan availability

Equipment is part of the production toolset that comes with your shop. There's no separate purchase to use the maintenance hub.

Tips & common pitfalls

• Equipment is easiest to reach on mobile. The Equipment link lives in the mobile navigation. On desktop there isn't a dedicated menu item, so bookmark the equipment page if your team uses it from a computer.
• Printers show up in two places. A printer you add here also relates to the Inventory Ink tab, where you log ink levels. Set the machine up once; manage its ink from Inventory.
• Completing a task reschedules it. When you mark a maintenance schedule done, the next-due date jumps forward by the interval automatically — you don't need to edit dates by hand.
• Removing isn't deleting. Machines and tools are hidden when removed so their maintenance history stays intact.
• Overdue is driven by the next-due date. If a task looks overdue but shouldn't be, mark it complete (which resets the date) rather than recreating it.

Related modules

• Inventory — printers tracked here share the same machine records used by Inventory's Ink tab.
• Ops — overdue maintenance surfaces in the daily operations routine.
• Reports — broader shop reporting.
• Workflow map — how production support fits the job lifecycle.
• Personas — who uses Equipment.